Protect your accounts
Use strong, unique passwords and turn on two-factor authentication for AI tools, just as you would for email and banking. A compromised AI account could expose conversations and uploaded documents.
Control access
If your team shares AI tools, use business accounts where possible so you can manage who has access. Remove access promptly when employees leave.
Be careful with integrations
Some AI tools connect to email, calendars, and files. Only grant access that's necessary, and review connected apps periodically.
Watch for AI-powered scams
- Realistic phishing emails
- Fake invoices
- Voice messages imitating people you know
- Urgent payment requests
Verify unusual requests through a separate, known contact method before acting.
Don't paste secrets
Never enter passwords, API keys, or financial credentials into AI chats.
Keep software updated
Update browsers, apps, and devices regularly.
Train your team
Share these basics with employees and encourage them to ask when something feels suspicious.
Have a plan for incidents
If you suspect an account has been compromised or someone shared sensitive information by mistake, act quickly. Change passwords, review account activity, and remove unnecessary access. AI can help you write a short incident checklist your team can follow, so everyone knows what to do instead of panicking. For serious incidents, contact an IT security professional and follow any notification requirements that apply to your business.
Want This Set Up For You?
AI Business Growth configures ChatGPT, Claude, and simple automations for service businesses, then trains your team to use them. Start with a free evaluation.
Get Your Free AI Evaluation Calculate Your AI ROI