Draft replies faster
For routine emails, paste the message into an AI tool and describe your answer in a few words, such as "Yes, we can do Thursday at 2, ask them to bring their paperwork." AI turns that into a polished reply in seconds.
Build reply templates
Look at the emails you answer most often, like scheduling, pricing questions, and follow-ups. AI can help you write templates you can save in your email tool and personalize quickly.
Summarize long threads
For long conversations, ask AI to summarize what's been agreed and what's still open. This is especially useful when you're added to a thread late.
Use built-in features
Many email platforms now include AI features for drafting and summarizing. Check what your email provider offers before adding new tools.
Set inbox routines
- Check email at set times instead of constantly
- Handle quick replies right away with AI help
- Flag emails that need thought for a focused block
- Archive aggressively
Keep it personal
Read every AI-drafted reply before sending. Add a personal line for important relationships.
Protect sensitive information
Be careful about pasting confidential emails into public AI tools. Use approved tools for sensitive content.
Measure the difference
Track how long email takes you for a week before and after using AI. The time savings often surprise people.
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